Contract and Business Development Coordinator

First Finish, a premier full-service hotel renovation contractor is now part of the Shawmut family! As a 100% employee-owned company, we are committed to our people, client service, execution, and safety. Here’s a glimpse into what we are offering:

• Health, Dental and Vision Insurance.
• Employee Stock Ownership Plan (ESOP) - be an employee owner!
• 401K with Match - receive company match up to 4% of your eligible pay.
• Paid time off 
• The Extras: cell phone, laptop, pet insurance, financial planning services and many more.

Administrative Support

• Provide comprehensive administrative support to the Executive and Business Development team leads which may include but not be limited to agenda preparation, travel planning, and meeting coordination.
• Coordinate logistics for industry conferences, client events, and business development trips.
• Assist the executive team with exhibit collection and organization and contracts as needed.
• Assist in the preparation, formatting, and review of client contracts and related documentation.
• Coordinate contract execution and maintain organized records of signed agreements.
• Track contract status and follow up on outstanding items to ensure timely completion.
• Maintain version control and ensure consistency across contract templates and language.
• Liaise with internal stakeholders and clients to facilitate contract revisions and approvals.
• Support compliance with internal policies and external client requirements.
• Provide administrative support to the legal and executive teams as needed.

CRM & Client Experience (CX) Database Management

• Assist with updating and maintaining the CRM database, including weekly updates and reporting.

Marketing & Proposal Support

• Develop a baseline/functional knowledge of proposal editing software as needed to support overflow and backup to current Proposal and Marketing Associate.

• Experience: 3-5 years of professional experience as an administrative and/or marketing support role.
• Education: BA preferred in business, writing, legal or other related field.
• Additional Role Specific Skills:
  • Familiarity with Adobe and InDesign is a plus, but not required
  • Experience using CRM systems and tracking tools preferred
  • Highly organized with excellent attention to detail, especially when tracking data or supporting executive-level operations
  • Self-starter with the ability to manage multiple priorities, meet deadlines, and follow through on assigned tasks
  • Flexibility and willingness to work outside standard hours when necessary to support business development efforts
  • Ability to manage multiple priorities and maintain confidentiality

First Finish prohibits discrimination against any staff member or applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristic.

Columbia Base Salary Range: $60,000-75,000 The range stated is specific to Columbia, Maryland. Placement within the listed range depends on many factors including, but not limited to years of experience, project size capability (for Construction & Field roles) and internal company equity.